These instructions will help you create accounts for less-common situations, as mentioned in the title. Be sure to familiarize yourself with this sister help doc first: System Admin – How to Set User Access Levels and What They All Mean. That doc will provide you with the actual mechanics of setting up an account.
Several of these options presuppose that the district has given the long-term sub a district
email address. This is an important step!
There are two types of Long-term Subs: those who are subbing for a teacher that is in EADMS and those who are subbing in a vacant spot.
Options for Long-term sub for teacher who already has an EADMS account:
1. Create new account for sub and attach to classroom teacher of record in EADMS.
2. Have long-term sub use the teacher's direct account, meaning the teacher will have to give the sub is/her username and password. The sub will log directly into EADMS and not Aeries/Q Single Sign-on, if applicable.
Options for Long-term subs who are subbing in a vacant spot:
1. Create a new user account for sub, give him/her site-level access, and attach the account to a specific grade level and/or dept.
2. Create a general account for each school to have handy when they have long-term subs, make it site-level, and have the principal control the password so it can be changed every now and then.
SpEd Teachers, TOSAs, Dept. Chairs
These users typically need site-level access so they can access any student/teacher in EADMS for a respective site. A department chair will need his/her site-level access narrowed to department.
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